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Registration

Important Dates 2017-

SEPTEMBER 1, 2016 – PRE-REGISTRATION OPENS!
JANUARY 31, 2017 PRE-REGISTRATION for LAND CLOSES.  (Money must be received no later than FEBRUARY 8th to be counted for land)
FEBRUARY 8 – MAIL IN PRE-REGISTRATION CLOSES!  (All Pre-Registrations must be postmarked no later than FEBRUARY 8th.)

PRE-REGISTRATION FOR ESTRELLA XXXIII IS NOW OPEN!!!!!

**If you Pre-Register you may arrive at 8am on Tuesday, February 21st.  All others may arrive at 12pm on Wednesday, February 22nd.**

 

Everyone entering Estrella War is required to stop at the Front Gate located on the entrance road to the site.  There you pay an entrance fee (or check-in if you used Pre-Registration to pay before the event), complete liability waivers, and parking tags for the vehicles/trailers you have with you.

Before leaving the Front Gate, each attendee receives a Site or Youth Token, along with pet and parking tags for the vehicles, trailers, and RVs they plan to use and/or park at the event.  Attendees must wear their Site/Youth Tokens while at the event as proof that they paid the proper entrance fee.  Parking tags must be visibly displayed on all parked vehicles, trailers, and RVs at the site.  We ask all attendees to review the Site Rules before they arrive so that they understand these guidelines.

RV Parking:  Schnepf Farms will have a limited number of Wet RV spots available to reserve separately from Estrella War for a fee. You may contact Schnepf Farms directly at 480-987-3333 to reserve your spot; All fees for direct reservations will be managed by Schnepf Farms and not Estrella War. There will not be any Dry RV spot reservations available through Schnepf Farms for this event. Note that These “Wet” RV spaces are a service of Schnepf Farms and are not related to the SCA, Inc. or the Kingdom of Atenveldt, and these spaces are not managed or run by the Estrella War staff.

Fifty Dry RV spaces (18ft wide and 36ft wide) are available on a first come, first served basis for an additional fee of $35.00.  Individuals may reserve dry RV spaces at the time they pre-register.

For additional information, please see Wet/Dry RV under parking.

Mail in Pre-registration address:  

SCA, Inc. – Estrella War, PO Box 30777, Mesa, AZ  85275

Fee Schedule 2017

  Pre-Reg At Gate  
Adult Full Event $75.00 $90.00 Metal Site Token
Adult Weekend
(Friday 8am – Monday)
$60.00 $70.00 Metal Site Token
Full Event Family Cap* $175.00 $205.00 Metal and Youth Site Tokens
Weekend Family Cap* $145.00 $165.00 Metal and Youth Site Tokens
Discount for Member
(max 2 for Family Cap)
-$5 -$5 Deducted from site fee
Youth (6-17) $25.00 $25.00 Youth Site Token and colored wrist band
Child (5 and under) Free Free Colored wrist band
       
Adult Day Trip
(Thursday-Sunday) 8am
$25.00 Colored wrist band, must leave by 10pm and park in day trip parking
Youth Day Trip (6-17) $10.00 colored wrist band
Child Day Trip (0-5) Free colored wrist band
Day Trip Family cap* $70.00 colored wrist bands, must leave by 10pm and park in day trip parking
Discount for Member
(max 2 for Family Cap)
-$5 -$5 Deducted from site fee
       
Paid Parking (includes paid ADA accessible parking) $20.00 $20.00  
Tandem Parking $35.00 $35.00  
General Parking Free Free  
ADA Accessible General Parking Free Free  
Day Parking Free Free  
Dry RV space $35.00 $35.00 Dry RV available until sold out
Wet RV space $150.00 Not Available 3 Wet RV Spaces by Raffle

*  Family cap = 2 adults & 1 or more child living at the same address

Please note that the fees for Estrella XXXIII are the same as for Estrella XXXII.  The Society no longer charges a Non-member Surcharge.  All rates above are Full Admission Prices.  Members of the SCA receive a $5 discount on their admission fee.  Membership must be current at the time of the event to receive the Member Discounted Rate.

What must I bring to Front Gate?

  1. Cash or traveler’s checks are needed to pay admission fees when you arrive.  The Front Gate will not accept personal or corporate checks, cashier’s checks, money orders, credit cards or debit cards, and may not be able to accept $100 or $50 bills or travelers checks unless your fees come close to that total.
  2. Adults must have some form of photo ID showing age or date of birth. This is required even if you are pre-registered.
  3. Youths (6 to 17 years old) and children (up to and including 5 years old), must be accompanied by their parents/legal guardian or have paperwork completed and notarized by their parents/guardians.  You must have two copies of the guardian paperwork with you.  One copy will be left at the gate and one will be carried with the guardian.  Please review the Attending with Minors guidelines if you are bringing minors with you.
  4. Emancipated minors must bring copies of legal proof of emancipation that can be retained by the SCA at the Front Gate.
  5. Proof of current SCA membership is needed to receive the Membership Discounted rate.  Proof must be presented even when you check in if you are pre-registered.
  6. Persons with disabilities must show a hanging mirror placard or a vehicle registration showing ADA accessible plates to be issued a parking tag authorizing ADA accessible parking at the site.

What paperwork verifies my SCA membership?

You must present proof of current SCA membership at the Front gate if you wish to receive the Membership Discounted rate for admission.  Without one of the below items, you will be required to pay full entrance fees:

  • Official Blue or White SCA Membership Card
  • Any official SCA publication showing the member’s name and membership expiration date on the mailing label.
  • An SCA stamped, return-receipt of membership fee payment slip from the SCA Corporate office in Milpitas, CA.
  • A printed membership form/receipt from the online SCA membership services page on the SCA web site.
  • Proof of Membership from the SCA Membership Portal on your mobile device.

 

Important Restrictions

  • You may not enter the site to unload or setup camp unless everyone in the vehicle has paid an entrance fee and has a Site Token.  If someone is delivering items to the event for you, please arrange to have someone who has paid a Site Fee drive the vehicle to your camp, unload, and return the vehicle to the Front Gate.  The driver can wait for the vehicle at Front Gate while this is done.
  • If you arrive via a livery service (taxi, shuttle, limo), your gear must be unloaded at the Front Gate parking area.  The service vehicle will not be allowed to enter the event and drive to your camp.  Please make prior arrangements with your camping group to help move your items to the campsite.
  • If you arrive Tuesday, February 21st and are not pre-registered, you will not be allowed entrance; even if you arrive with people who are pre-registered.  Only those who are pre-registered for arrival will be allowed to enter the site.  General admission does not begin until 12:00pm Wednesday, February 22nd.  Anyone who is not pre-registered must wait until then to be allowed entrance to the war.